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Shaw Communications
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Facilities Coordinator

Department name: Facilities & Workplace
Business unit: People & Culture
Position ID: J0421-3023

A little about us

What we do at Shaw matters - in a world where being connected has never been more critical, we bring the best wireline and wireless technology and solutions together to create exceptional customer experiences. Every day we help millions of Canadians live their best-connected lives through the strength, capacity and combined power of our Fast LTE and Fibre+ networks.

At Shaw we say we’re brighter together, and we believe it’s the diverse mix of brilliant people here that really makes us shine. When you join our team, you’ll see we are so much more than just a company. Shaw connects you with limitless opportunity, an incredible culture, career development and a great benefits package. We are a friendly, collaborative group, and we have a lot of fun finding new ways to delight our customers.

Come dream bigger and brighter with Shaw.

The role

We have an exciting opportunity for a Facilities Coordinator to join our team on a 12 month temporary term. This role reports into the Manager, Workplace Operations.

Our team concentrates on strong programming, the latest design and facilities trends and cutting-edge concepts for our buildings. We collaborate with the best design firms across the country to develop exceptional work environments for our staff and great service centres for our customers.

A typical day

• Monitor internal email inbox that collects facility-related requests enterprise wide.
• Collecting, reviewing, investigating, and responding accordingly.
• Record and distribute meeting minutes.
• Liaise with Building Operations, Cleaning Services, Security and Desktop teams on company and tenant requests.
• Track invoices and expenses and work with Accounting teams for payments and accruals.
• Collect and track vacation requests for department and submit timesheets.
• Move coordination for day-to-day projects and assist with larger project moves. Some projects may require travel and working outside of regular business hours.
• Assist in maintaining the professional appearance of the sites.
• Complete routine building walk-throughs, noting any areas requiring attention and then actioning the work to be done.

Your skills/experience

• A minimum of 3-5 years’ experience within an Administration/Coordination role
• Previous move management and facilities experience considered an asset
• Comfortable with administrative tasks, but also willing to be mobile and travel to and from various office settings when required
• Very strong communication skills, both written and verbal
• Exceptional organizational skills, and the ability to multi-task with attention to detail
• Ability to work with minimal supervision in a team environment
• Proficient with computers in a Windows environment
• A team player, ability to take direction and work independently
• Motivated, reliable, and goal oriented with a proven dedication to customer care excellence
• A positive, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy, and sincerity

Other details

This position requires the successful completion of a criminal background check.

Due to the pandemic, this role will be required to work from home. Once able to, this role will be required to work in the office

Posting closing date: May 15, 2021

Shaw Communications, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for below. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Shaw Communications. The information is subject to Personal Information Protection and Electronic Documents Act. The information will be retained and when disposed of, it is done so in a secure manner. Your profile will become inactive and moved to the archive if you do not access your profile for a period of 1 year.

We thank all applicants for their interest; however, only selected candidates will be contacted. No telephone calls or agencies, please.